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Submission Form

1. Who We Are

This Privacy Policy applies to AIV Capital (“we”, “us”, or “our”) and describes how we collect, use, share, and protect personal data across our business operations and through our website at www.aivcp.com.


2. What This Covers

This Policy applies to:

  • Visitors to our website

  • Business contacts and prospects

  • Candidates and employees

  • Users receiving email communications from us


3. What Personal Data We Collect

From website users and prospects:

  • Name, email address, company, job title

  • Public business profile data (e.g. LinkedIn, company websites)

  • Device, IP address, browser type, location, and usage data (via cookies)

  • Cookie tracking data (via Google Analytics and Apollo Insights)

From email recipients:

  • Open rates and click activity (via Apollo email pixels)

From candidates and employees:

  • Name, contact and ID documents, CVs, work history

  • Compensation, tax, and compliance data

  • Health data or right-to-work data (where required by law)


4. How We Collect It

  • Directly from you (via web forms, calls, interviews)

  • Automatically via cookies and tracking tools

  • From public or third-party sources (e.g. LinkedIn, Apollo)

  • From emails you receive from us


5. Legal Bases for Processing

We process personal data under:

  • Legitimate interests (business outreach, analytics)

  • Contract performance (employment, contracting)

  • Legal obligation (e.g. payroll, right-to-work checks)

  • Consent (email tracking, cookie use, extended candidate retention)

  • Employment and social protection law (special category HR data)


6. How We Use Personal Data

  • Business communications and outreach

  • Analytics and performance measurement

  • Recruitment and onboarding

  • Employment-related administration

  • Sending marketing emails (with unsubscribe options)

  • Monitoring engagement with email campaigns


7. Cross-Border Transfers

We may transfer personal data to the United States, Asia, and other jurisdictions outside the UK or EEA.


We ensure such transfers are protected using:

  • UK Addendum to Standard Contractual Clauses (SCCs)

  • SCCs approved by the European Commission

  • Other lawful mechanisms under UK and EU data protection laws


8. Cookies and Tracking

We use cookies and tracking technologies (Google Analytics, Apollo Insights) to monitor use of our website.
We also use tracking pixels in marketing emails sent through Apollo.
For details, see our [Cookie Policy].
You can manage your cookie preferences through our banner or browser settings.


9. Data Sharing

We may share data with:

  • Cloud and analytics providers (e.g. Google, Apollo)

  • HR and recruitment service providers

  • Legal, tax, and compliance advisors

  • Regulators and authorities where legally required

  • We do not sell personal data.


10. Data Retention

Candidate data:  retained for 6 months post-process unless consent is given
Employee data:  retained per employment law (typically 6–7 years)
Email analytics:  retained for 12 months
Cookie data:  per browser settings or 13 months max


11. Your Rights

If you are in the UK, EU, or EEA, you have the right to:

  • Access or update your personal data

  • Request deletion or restriction

  • Object to processing

  • Withdraw consent at any time

  • File a complaint with your local data protection authority (e.g. ICO)

Email us at notify@aivcp.com to make a request.


12. Children’s Data

We do not knowingly collect data from individuals under 18.


13. Changes to This Policy

We may update this Privacy Policy and will post changes on this page with a new effective date.


14. Contact Us

Email:notify@aivcp.com
Registered Office: Goldwyns | No.1 Royal Exchange | London | EC3V 3DG

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